Document automation software does not mean a computer will automatically create document content or modify document for you to use. Every document will have some form of unique character regarding its content.

Some content can be generated by your database, for example a mail merged form letter. However, you probably generate all your documents by either typing in the content or copying and pasting content. 

A document has two rudiments:

1. Content
2. Format

Many word processing programs attempt to assist in document automation process.  They provide facilities to manage document formatting, presentation of content (font and styles) and image location. You just need to click the selected options and your document be will modified accordingly.

A true document automation system however, will manage all content, changeable content, and data contained within a set of documents. Automation systems enable companies to diminish data entry, reduce the time for proof reading, reduce risk and errors, maintain quality and limit your liability or exposure.

Document automation means you can use libraries of data to build content in your document.  The libraries of data contain compliant, authorised content.  Libraries are managed to deliver the correct message and branding.  Thereby, limiting liability to your organisation.

Another feature of true document automation software is you can easily create a tree-branch sub branch structure. This feature of document automation software permits you to drill down to any type of document formatting option you want. The term tree stands for document, and branch means the document font you want. The term sub branch means font colour, or font size, and so on.

You can take a standard document like a lease agreement and scrutinize this document by using the changeable options, and option values of document automation software. After this, apply tree-branch sub branch structure to this document which allows you to create a complete automated and modified lease agreement. When this formatting process is carried to its maximum level, you will get excellent templates that can generate an error free document. Word processing programs have capabilities to create such templates that facilitate users to generate modified documents.

Document automation software simplifies document formatting. It also simplifies the assembling of final documents by bringing together the required clauses of legal documents. It also assists in creating customized templates.

Document creation is a time consuming and complex activity. Automating such activities mean organisations can focus on core and strategically important processes and can reduce precious management time. It ultimately contributes in a favourable labour efficiency ratio.

 
Benefits:

• Document Automation Software allows you to use simple programs like word processing programs.
• Can assemble an invaluable repository of special language, unique clauses or terms, correspondence, and many more.
• Document Automation Software templates help users to provide required information in a reasonable sequence. The template then automatically gives answers to format, and assembles the document.
• Document templates can become your gold standard. Almost every document in your workflow can become a template including complex and lengthy ones.
• Templates may also be protected from unauthorized viewing or editing.
• Verb tenses, dates/numbers, gender references, field calculations, and more get updated automatically as users enter information.