Why use Global KAP's RFP Software

Global KAP's RFP software assist you to provide quick and accurate answers to all RFP questions including Unique Creation of responses.

Global KAP’s online RFP Software simplifies the process of managing and answering complex, multi-question RFPs or RFTs. The RFP Software is a comprehensive solution that ensures relevant and compliant content is readily accessible in the form of a Question & Answer knowledge base. Global KAP's Request For Proposal Software with its Google like search capability, enables fast searching of your authorized database for answers. The proposal writer can quickly match answers to RFP questions from the rfp database software and be rest assured that the information obtained is correct and compliant.

For example, when the proposal writer emails’ questions to subject matter experts, they determine the exact response and then return a response, which is then available for use, complete with review cycles to ensure content is always up-to-date. The final result is that you will finish RFPs in lesser time and create better, client-focused responses. Also, because our RFP software is accessed through your Internet browser itself, there is no need to install or maintain additional software on your computers.

How does online RFP software work and how does can it save time and money?

Using RFP software saves time and reduces stress on proposal writers. Human errors are reduced as all the information used to draft proposals has already been reviewed and approved. So, your organization and employees can be sure what you have is usable and accurate.

Such a foolproof approach is achieved in two distinct ways. Before we go any further, we need to define what type of response we need. Do we need a short general response that covers a broad request? Or do we need comprehensive response gathering information from across the enterprise utilizing inputs from subject matter experts (SME), legal advisors, technical experts and managers?

     First let us consider the simpler type of proposal:

Let us assume that we need data from a database of information built up over time with the company’s SMEs answers, which can be applied to every question and requirement. The software has the ability to store and recall information to compile answers automatically with logic applied to the selections enabling rapid proposal assembly.  By simply ticking boxes within seconds on our RFP Software, this can be accomplished.

     The second type of proposal:

This is a more complex proposal, in which more than one contributors are involved. RFP Software provides efficient mechanism for the writers to figure out answers to different questions and then either merge them into one response document or save them in the Q&A knowledge base for assembly to a new response document. The answers to the new or modified questions that are addressed by SMEs are stored as well with or without the original question.

Answers can be previewed, and then the most appropriate answer can be selected and inserted from a host of likely answers. The proposal writer may decide that a part of the question is sufficient and then insert it into the final document.

With this style of working, the basics still remain same and the benefits are as below: 

 Speed of response is greatly improved, along with accuracy.
 Templates organize the workflow.
 Track completion of all the proposal writers’ sections as assigned.
 The templates are easily built and further assists in delivering every element on time without surprise time overrun as the delivery deadlines approach.

What type of time improvements are we talking about?

For the first type of proposals, time can be reduced based on business processes from hours to minutes. For complex proposals, several hours can be saved in the area of searching for information, thanks to the Google-like speed and accuracy used in our RFP software. On all the permitted company data storage locations including the intranet, such a mechanism has been implemented resulting in huge timesaving. These answers or snippets of information can be wrapped around a compliant workflow so that, at no time, out-of-date or wrong information is used for the response.

Summary of benefits