Bid coordinators - Proposal coordinators, Tender coordinators

During a proposal development process, bid coordinators, also known as proposal coordinators or tender coordinators extend their administrative support to ensure consistency across various teams involved in the proposal development process. In order to do so the proposal coordinator works in sync with proposal managers, proposal writers, and in some cases, the sales team as well (proposal team contributors).

The proposal coordinators are expected to have excellent skills in the fields of graphic design, word processing and desktop publishing so as to help the proposal writers come up with eye catchy presentations that will fetch new business.

What does a Proposal coordinator do?

The proposal coordinators are responsible to collect and collate proposal content from various teams and deliver the end product to the presenter of the proposal. In all, the proposal coordinator is responsible for proposal management, proposal design as well as copy editing of proposals for an organization.

The proposal coordinator must have the ability to develop strong and powerful brochures and fliers. Also, the proposal coordinator must have contacts and network to circulate these to a wide array of public in order to promote the organization’s visibility and popularity.

The proposal coordinators need to be self-motivated and self disciplined in order to carry out the proposal development activities with perfection and ensure delivery within deadline.

Responsibilities

Some of the major responsibilities of proposal coordinator include, but are not limited to:

 Prepare the proposal plan with scheduling and pricing details
 Building proposal templates, layouts and designs
 Manage allocation and assignment of work to various teams involved in proposal development
 Schedule meeting and track progress of proposals
 Collect and organize proposal content
 Review proposal instructions and correct them if necessary
 Proofread the proposal content and deliver an error-free as well as technically accurate proposal
 Prepare and submit monthly proposal status reports
 Assist the marketing department as and when necessary
 Develop consistent proposal standards across the organization
 Maintain high standards of quality and accuracy in all the proposal documents
 Write, review and edit technical reports as and when necessary
 Ensure team work through out the proposal development process

Advantage of hiring a Bid coordinator/Proposal coordinator/Tender coordinator through GlobalKAP

We at Global KAP understand thoroughly the qualities that a proposal coordinator must possess in order to be successful and valuable to an organization. Thus, our proposal coordinators are experts in time management, have exceptional organizational skills as well as managerial skills. These qualities are inherent to all the proposal coordinators recruited through Global KAP.

The strong people management skills, communication skills, creativity and articulation ability enable the proposal coordinators recruited through Global KAP to coordinate and interface with employees within an organization in order to collate appropriate data.