Bid Managers

Bid managers compliment project managers. But more specifically, bid managers systematize all features of a proposal (bid/response) to “Expression of Interest (EOI)” “Request for Proposal (RFP)” and “Request for tender (RFT)” and other “request for bids”.

More importantly, bid managers must be able to develop “win-strategies” for every proposal they work on.  In addition bid managers lead bids and give clear direction for the proposal team and overall bid management.  Some bids can be high in complexity and high in risk.  The bid manager briefs senior management regularly on all aspects of the proposal (bid/response) project and progress. 

And of course, bid managers ensure timely delivery of the proposal (bid/response).

Role of Bid Managers

• Manage, implement and apply a structured approach the process to develop a proposal (bid/response)
• Analyze the requirements expressed in the “Expression of Interest (EOI)” “Request for Proposal (RFP)” and “Request for tender (RFT)”
• Determine whether the organization they represent can indeed fulfill the requirements expressed in the EOI, RFP, RFT
• Monitor content, review content, approve content and ensure the proposal is compliant with the guidelines of the EOI, RFP, RFT
• Direct bid teams in information sharing
• Coordinate delivery of the proposal, including printing, publication and electronic presentation of the proposal

In addition, Bid Manager's may also be called upon by to assist software developers to develop proposal software designed to track all features of the bid process or bid management.

For example, Global KAP proposal software helps the bid manager in the following areas:

• Track the status of multiple proposals
• Bid management
• Provide project management facilities to assist in the scheduling of the preparation of proposals
• Provide management facilities to evaluate the effectiveness of the proposal team and their response at different stages of the proposal
• Store all content, legal files, graphics and attachments into a database
• Ensure access is restricted to authorized users
• Enable authorized users access via a web browser from any computer without additional the need for additional software
• Assist with the electronic delivery and presentation of the proposal

Global KAP is always looking for bid mangers, proposal managers or tender mangers for all industries. If you have experience managing small bids or managing public private projects with teams of 1-200 or 500 plus people then we want to hear from you.