Word Templates: Does your Organisation Suffer!

In relation to computer usage, “Templates” come in a variety of types from resumes template, tender templates to “style templates” for products such as Word and PowerPoint. “Templates” are like skeletons; contain generic information such as formatting styles, heading styles and layout preferences, including company logos. Templates are used by content creators to simplify their workload, reduce formatting activities and ensure all documents have the same look and feel – “branding”.

All fortune 500 companies impose upon its document creators, authors, sales personnel, tender/bid writers, legal, HR, managers…  a “Style Guide” to ensure all documents produced conform with the organisations “branding” and “presentation” style.

And typically, many organisations use Word for their document production. 

Problem: the average user of Word doesn’t know how to use the template facility!  They don’t know how to use styles or formatting styles.  Worse, they have terrible troubles working with two or more documents each with completely different styles – especially when the “styles” conflict. 

Personnel in your organisation spend enormous amounts of time correcting and formatting their Word document to fit the organisation’s “Style Guide”. On big, complex tender/bid submissions and similar projects, formatting a document may take weeks to complete!

Consider some of the issues:

• Cost to your organisation for personnel to typeset a document
• Cost to out-source because internal staff don’t have the skills
• Security of content in documentation
• Meeting deadlines with a quality document
• Ensuring document content is compliant and authorised
• Branding and consistent messaging

Consider most organisations have the same problem as you have. You need a competitive advantage? ? ?

Solution:

Firstly, enable your personnel to focus their concentration on the content of the document

Secondly, leave the formatting to the project manager and to marketing

Thirdly, give the project/marketing manager absolute control over the branding and presentation of the document

Finally, give your team software that facilitates the ease of content creation WITHOUT the need for them to become formatting experts (word-processor operators)!

GlobalKAP has a suite of products which can save you between 20%-70% of time in developing a tender/bid proposal, sales document or similar company –wide document.

Using any of the GlobalKAP products will ensure your organisation’s document creation and presentation efficiencies are increased, as well as complying to your organisational “style guidelines” and branding.

Ask our GlobalKAP consultants for more information