There are two sides to tendering, “the purchaser” and “the supplier”.

The supplier is usually replying to an RFT (Request for Tender) or an RFP (Request for Proposal) where their organisation has decided to pursue and invest in winning that business.

The purchaser can be either a government department/agency or private industry which has decided to purchase or procure new solutions or products.

Suppliers need to have processes and solutions in place which enable them to win business that is profitable and is won efficiently or cost effectively.  In order to win business no matter how big the targeted business is you will need proven solutions that match your organisation's internal goals and infrastructure.

In the PPP (Public Private Partnerships) or PFI (Public Finance Infrastructure) it is imperative to have successful and streamlined processes and the solutions/software that match or align with these processes. Projects could have 3 to 500+ contributors and with this complexity comes a number of challenges.

The challenges you may encounter are as follows:

 Version control
 Approval process
 Security of information
 Permission controls
 Layout
 Electronic delivery
 Numbering
 Cross referencing
 Reviews
 Workflow
 Working on one document
 One file to print
 Branding
 Consistency
 Contributors in disparate locations

 Bid Management

Tender preparation is also an area that you must set up and constantly review. Tender preparation needs to be carefully addressed and have the right processes in place for all people to follow.

Global KAP can help your organisation with these challenges, contact us now.