Virtual Data Rooms

Global KAP's Virtual Data Room will save your organisation or alliance Time and Money from improvements in efficiency and speed. A Virtual Data Room typically pays for itself in a single M&A transaction. Ask us at Global KAP how to start using a Virtual data Room in your organisation or for your transactions today.

A “Virtual Data Room” (VDR), is a highly secure web-based platform (online repository) which stores and distributes confidential information for invited bidders/contributors to perform faster and more efficient document due diligence. Virtual Data Rooms are commonly used during M&A (Merger and Acquisition) transactions, Public Private Partnerships (PPP’s) or Public Finance Initiatives (PFI’s) complex bids/transactions, IPO's, bankruptcies, re-organisations or loan syndications.

Virtual Data Rooms are accessed via the internet by all bidders or contributors. Contributors could be accountants, lawyers, underwriters, CFO's, government agencies, banks, financial institutions, bid team, bidders, buyers and sellers.

Virtual Data Rooms are typically a controlled environment using permission based rules.

Virtual Data Rooms use a secure log-on which can be disabled at any time if a bidder/contributor withdraws or changes.

Information released is confidential and restrictions are applied to the viewer’s ability to release this information outside of the system to non-invited parties. This can be effectively applied to protect the data using Digital Rights Management.

Confidentiality from all bidders/contributors is a must and the highest security for viewing, copying and printing need to be adhered to at all times.

A Virtual Data Room allows your organisation to control access, viewing, copying and printing and set time limits on viewing and logging in. This allows you to have an auditable solution in a controlled environment.

A Virtual Data Room is quick to set up. All data and existing electronic files can be mixed, and information can be managed by adding or eliminating at any stage.

Benefits

The major financial benefits and advantages include:

• Increase in the number of bidders/contributors
• Increased access (and global time zone access) as virtual data rooms are accessible 24/7
• Increased control and understanding of bidders/contributing parties
• Less expensive to utilise than physical data rooms
• Resulting 20%-30% higher bid values.
• NO need to travel to physical premises, access can involve global disparately based parties
• Increased speed of transactions owing to improved accessibility
• More environmentally friendly and less expensive due to reduced need for paper print outs of the information
• Easier to audit and track information in electronic format and within a Virtual Data Room
• Greater information secures more deals at higher prices
• Conventional physical data rooms restrict the bidder/contributors or buyers’ ability to have the required people in the room simply due to the physical location.

Virtual Data Rooms open up global markets for M&As (mergers and acquisitions), takeovers, complex bids/tenders, PPP’s, PFI’s, property deals and financial transactions compared with purely face-to-face and hardcopy document transactions. Public Private Partnerships can apply Virtual Data Rooms due to the scale of the transactions and the security for the information needed with disparately located contributors.
• Information cannot be downloaded and taken away in a true Virtual Data Room – bidders/contributors need the correct permissions to view information no matter how small or large the information you are dealing with

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